Don't miss the first-ever virtual, month-long Global Workforce Symposium. Register now!

Learn More

ICE Extends Interim Form 1-9 Compliance Policy

On 16 June, U.S. Immigration and Customs Enforcement (ICE) announced a 30-day extension of its relaxed compliance of required physical inspection of I-9 identity and employment authorization documents until 19 July

Employers are required to verify the identity and employment eligibility of individuals hired for work in the United States using the Employment Eligibility Verification form, known as the I-9. The I-9 requires employees to attest to their employment eligibility and present acceptable documents evidencing identity and employment authorization. The employer must examine the document(s) to determine whether they reasonably appear genuine and relate to the employee. The document information is then entered on part of the Form I-9. Employers typically must authenticate the document(s) in-person. However, in response to the COVID-19 pandemic, U.S. Immigration and Customs Enforcement (ICE) took temporary safety precautions that included not requiring physical presentation of documents.

ICE first announced this policy in March. It was originally set to expire on 19 May but has been extended until 19 July. The policy permits certain employers to obtain and review documents remotely via email, fax, or video conferencing. The accommodation is meant to be a temporary solution during a time of heightened safety measures and is meant only for employers with workforces working remotely. This remote authentication option is not mandatory; if there are physically present employees at the work location, there are no exceptions for in-person verification. Employers are still required to complete their inspections on the usual timeline.

Those who use this remote I-9 option must document their remote onboarding and telework policies for each employee. Additionally, employees who were onboarded remotely must report for in-person verification once normal operations resume, with employers entering "COVID-19" onto the Form I-9 as the reason for the physical inspection delay

Read More

How This Impacts Mobility

Employment eligibility verification is mandatory for all employers hiring talent in the United States. The social distancing and stay-at-home orders enacted to slow the spread of the virus made compliance with this requirement difficult and ICE temporarily adjusted the requirements in response. Employers onboarding new hires during this period will need to take note of these changes and develop a plan for physical inspection of the required documents once the easing of requirements ends. We will continue to provide relevant updates related to this policy, and if you have questions about this issue please reach out to Worldwide ERC®’s Vice President of Government Affairs, Rebecca Peters at rpeters@worldwideerc.org.

Advertisement